Medical Administrative Coordinator
PWHL League Office
Full-time
Remote
United States
$55,000 - $60,000 USD yearly
Professional Sports, Ice Hockey, Coordinator, Medical
The Professional Women’s Hockey League (PWHL) is seeking an experienced and passionate individual for the position of Medical Administrative Coordinator. Reporting to the Chief Medical Officer (CMO), this position will play a critical role in supporting the CMO with a wide range of medical administrative functions across the PWHL and its teams. These responsibilities and tasks will be coordinated with and supervised by the CMO.
DUTIES & RESPONSIBILITIES:
- Coordinate with internal departments to support the onboarding of team medical professionals, ensuring all required licenses and insurance documentation are obtained and verified.
- Coordinate contract administration and billing arrangements for team medical personnel and PWHL Takeover Tour games.
- Establish and maintain a network of medical professionals and service providers within PWHL team markets and Takeover Tour locations.
- Assist with the procurement of medical products, invoicing, and expense reimbursements, as required.
- Support the annual budgeting process for the medical department.
- Lead the coordination of events, meetings, and educational activities involving medical personnel.
- Coordinate travel arrangements for the Chief Medical Officer (CMO) as required (e.g., flights, hotels).
- Support the development and management of the Medical Committee, including programming, minute-taking, and follow-through on key action items.
- Develop and maintain various records, documents, filing systems, policies, and procedures.
- Provide administrative support with Electronic Medical Records (EMR).
- Assist with general administrative tasks, ad hoc projects, and other duties as assigned.
QUALIFICATION REQUIREMENTS:
- Remote work experience under minimal supervision.
- Minimum of five (5) years of related experience, ideally in a fast-paced, high-volume organization.
- Experience in a healthcare setting is preferred.
- Ability to work with, anticipate needs, compose communication, respond to communication.
- Experience with complex coordination and project management.
- Must be proficient with computers and MS Office programs.
SKILLS, ABILITIES & OTHER ATTRIBUTES:
- Exceptional organizational and communication skills.
- Demonstrated written and verbal communication abilities, capable of effectively engaging with both senior management and colleagues across departments.
- Strong analytical, critical thinking, and problem-solving skills.
- Highly organized individual, adept at multitasking and successfully handling numerous priorities and deadlines.
- Ability to handle sensitive information with discretion.
- Ability to handle sensitive and confidential matters with the utmost professionalism is essential
- An adaptable individual with strong interpersonal skills and communication skills.
- Ability to work with and assist a wide range of individuals in a variety of situations.
- Thrives on collaboration and adopts a solutions-focused approach.
- Proactive and takes initiative, developing efficient processes.
- Highly motivated to continuously learn and improve department processes.
- Ability to work a flexible schedule, and work long, irregular hours and weekends as dictated by event schedules and project timetables.
Working Conditions
- This is a remote role.
- May require to work unusual hours and weekends, including during peak seasons or special events.
- Able to travel, as needed.
Salary range: $55,000 USD - $60,000 USD; $65,000 CAD - $70,000 CAD
EEOC: The Professional Women’s Hockey League is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.