Payroll Specialist

Payroll Specialist

About LOVB (League One Volleyball):
League One Volleyball (LOVB) is reimagining women's sports. Launched in 2019, our company is a mission-led sports performance, training and media enterprise that will change the game of volleyball in the USA and empower new generations of female athletes. 

It is a groundbreaking time for volleyball in the US with our historic triple Olympic Gold medals in Women's Indoor, Beach and Sitting Volleyball. Volleyball is already the #1 most played girls'  youth sport. There are 38M current and former players today. Of major sports, it's the only one that is women-first (~90% of players are female). But the volleyball market has been almost entirely missed by traditional sports investors, brands, and media.
 
LOVB is capturing this opportunity by creating a strong club business, and from that built-in audience and fandom, is creating the best Pro League in the world and a digital ecosystem that will  connect all aspects of LOVB. This community-up approach will drive participation and fandom, while enabling greater empowerment for girls and young women living this amazing sport. In  this role, you will join a mission-driven, roll-up-your-sleeves team of innovators and builders who have come together to change the paradigm of professional volleyball and women’s sports.
                        

Job Summary:

The Payroll Specialist is responsible for accurate, timely, and compliant payroll processing across LOVB’s multi-entity, multi-state environment. This role manages full-cycle payroll, ensures adherence to wage-and-hour regulations, supports audits and year-end processes, and contributes to ongoing system and process improvements.

Essential Duties and Responsibilities:

• Process full-cycle payroll for exempt and non-exempt employees across multiple entities and states.
  
• Validate, audit, and import time data including hours worked, PTO, overtime, premiums, and seasonal coach hours.
  
• Maintain payroll records for new hires, terminations, pay changes, locations, and tax elections.
  
• Ensure accurate calculation of wages, blended-rate OT, stipends, bonuses, retro pay, and off-cycle payments.
  
• Process deductions including benefits, 401(k), HSA/FSA, garnishments, levies, and miscellaneous adjustments.
  
• Review payroll previews, investigate discrepancies, and ensure timely payroll submission.
  
• Ensure compliance with FLSA and federal, state, and local wage-and-hour regulations.
  
• Validate correct work location, tax setup, and local tax applicability for all employees.
  
• Support payroll tax administration including account registrations, filings, reconciliation, and tax notice resolution.
  
• Support year-end processing including W-2 review, taxable benefit reporting, and corrections.
  
• Prepare and distribute payroll reports for Payroll, Finance, People Success (HR), and leadership.
  
• Participate in payroll system updates, testing, workflow improvements, and onboarding of newly acquired clubs.
  
• Maintain and enhance payroll SOPs; recommend process improvements to reduce manual work and standardize practices.
  
• Provide timely and professional payroll support throughout the organization
  

Required & Preferred Skills/Abilities:

• Strong knowledge of U.S. payroll regulations including FLSA and multi-state wage-and-hour rules.
  
• Proficiency with payroll/HCM systems such as Paycor, ADP, UKG, Workday, Paychex, or Rippling.
  
• Strong analytical skills with proficiency in Excel/Google Sheets (lookups, pivot tables, validations).
  
• Excellent attention to detail, accuracy, and follow-through.
  
• Ability to troubleshoot payroll issues and identify root causes.
  
• Strong written and verbal communication skills; able to translate payroll concepts for employees.
  
• Highly organized with the ability to prioritize and meet tight deadlines.
  

Education and Experience:

• 5+ years of hands-on U.S. payroll experience, preferably in multi-state, multi-entity environments.
  
• Experience supporting payroll tax setup, reconciliations, and year-end reporting.
  
• Experience in sports, entertainment, hospitality, or high-growth/startup environments preferred
  

Personal Attributes: